This is much easier with the help of a professionally managed email archive. And another example: in the event of litigation where emails are used as evidence, or where data subjects are asserting their rights under the EU’s General Data Protection Regulation (GDPR), your company may need to search through its entire inventory of emails quickly and efficiently. This applies particularly to heavily regulated sectors such as healthcare and the financial industry, as well as to government institutions and educational establishments in which sensitive personal data are often sent and received by email.įailure to comply with the laws on email archiving can have serious consequences: for instance, a breach of archiving duties can result in fines and other sanctions and, in certain circumstances, even litigation under civil law. A company’s email inventory will therefore include large amounts of critical information such as contracts, invoices, personnel data, and purchase orders – all of which need to be properly retained.ĭepending on the country and industry sector, different legal requirements can apply when emails are processed and the data they contain stored over long periods of time so that they are permanently available. ![]() In many companies, emails are the medium of choice when it comes to transmitting business data and information. Therefore, it can make sense for your company to use a third-party archiving solution in combination with Google Workspace. In many scenarios, however, Google Vault (Workspace’s native data management tool) fails to meet compliance requirements of a professional email archiving system. Google Workspace, which was known as Google G-Suite until October 2020, is a communication and collaboration environment that facilitates digital collaboration in many different ways. ![]() ![]() Categories: Compliance | Email Archiving | For the Admin | Partners
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